Sep 03

Design, manage and print employee ID cards from the cloud

  • September 3, 2026

Create employee ID cards from the cloud

Design employee ID cards, manage employee data centrally and print the finished ID card on a card printer within your own organisation. With CardsOnline MyCloud, you bring these steps together in one online environment.
CardsOnline MyCloud
From design to employee ID card
✓ Online card design
✓ Centralised data management
✓ Print cards locally
✓ Expandable with Digital ID
CardsOnline MyCloud medewerkerspas

Design and manage employee ID cards centrally

Creating employee ID cards often involves several elements: a card design, employee data, a photo and additional information such as job title, department, employee number or barcode. With CardsOnline MyCloud, you manage these elements from one central environment. Card designs are created online and can be used for different employees, departments or locations.

Employee data can be added manually or imported from an Excel file. If you want to use information from an existing system, the Data Agent can make this data available within CardsOnline.

This gives your organisation one central platform for creating and managing employee ID cards.

Manage in the cloud, print locally

CardsOnline MyCloud is cloud-based, but your physical employee ID cards do not need to be produced externally.

With the Card Print Manager (CPM), CardsOnline connects the online environment to a card printer within your own organisation.

An authorised user selects the employee in CardsOnline and starts the card production process. The corresponding employee ID card is then printed on the connected card printer at that location.
Ideal for organisations with one or multiple locations that want to issue their own employee ID cards.

When is local employee ID card printing useful?

01

New employees

Print a new employee ID card as soon as someone joins your organisation.

02

Replacement cards

Easily produce a new ID card when a card is lost, damaged or needs to be replaced.

03

Multiple locations

Allow different locations to issue ID cards while designs and employee data are managed centrally.

Add a Digital Employee ID

In addition to physical employee ID cards, CardsOnline can be expanded with Digital ID. This allows your organisation to issue digital employee identification for smartphones as well.

Printed and digital employee IDs can therefore be managed from the same CardsOnline environment.

Digitale medewerkerspas

Expand when you need to

CardsOnline MyCloud can be expanded with additional functionality such as Service Portal, Photo Check and Status Check.

You can start by designing, managing and printing employee ID cards and add further digital processes as your requirements grow.

Want to design and print your own employee ID cards?

Discover how CardsOnline MyCloud brings card design, employee data management and local card production together in one online solution.
Request a demo